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Child Placing Agencies and Family Courts that Certify Foster HomesTO:
SUBJECT:
November 4, 2002EFFECTIVE DATE:
The Bureau has been reorganized and is now called the Bureau of Family Services. The way the various regulatory functions of the Bureau have been handled in the past has changed to a function-based structure. Consultants will continue to be program specific, i.e., child welfare, child care, adult foster care, but will focus on only one component of the job. The new functions will be on-site investigations, complaint investigations, or training and consultation. Consultants will no longer have specific caseloads, but rather will be assigned to a geographic area and will handle assignments within that area on a rotating basis. This change allows the Bureau to handle work- flow in a more efficient manner. As a part of this procedural change, consultants will not make appointments in advance of doing an onsite investigation at either child placing agencies or child caring institutions for interim, renewal, or special investigations.
The processing of applications, both original and renewal, for Child Caring Institutions, Child Placing Agencies, Approved Governmental Units, and Court Operated Facilities, will be centralized in the Licensing Division. This division will be located in the Bureau's Central Office in Lansing. The Licensing Division will complete all data entry for Children's Foster Family Homes and Foster Family Group Homes.
NEW PROCEDURES FOR CERTIFYING FOSTER HOMES
Effective November 4, 2002, all BRS 3706, (Children's Foster Home Licensing Transaction Record), transactions are to be sent to Central Office to the Licensing Division of the Bureau of Family Services. (See address at bottom of page.) A supervisor must sign all BRS 3706 documents. Please refer to the attached chart regarding the documents that must be submitted with a request for a licensing transaction.
It is the responsibility of certification staff in the Child Placing Agency to send all required documents in a timely manner to ensure that renewal licenses are generated prior to the expiration date. BRS 3706s that are submitted without the appropriate supporting documents will be returned to the Child Placing Agency.
, click on Family and Health Services on left side of page, click on child welfare licensing, click on child placing agencies, click on child placing agency letters.) www.Michigan.gov/laraEffective November 4, 2002, all BRS 259, (Special Evaluation Record) forms for original complaints and closed complaints are to be submitted to Central Office to the Complaint and Intake Unit of the Bureau of Family Services. The BRS 259 turnaround is to be used to close the special investigation. The special investigation report must be sent with the BRS 259. (Please see CPA letter 01-07 for the required format for special investigations. All current CPA letters are available on the Bureau web site-
If there are questions regarding this letter, please contact Central Office at (517) 373-8383.
Sincerely,
Carole Hakala Engle, Director
Bureau of Family Services
Attachment
BRS 3706-TRANSACTION PROCESSING
ACTION |
DOCUMENTS TO BE SUBMITTED |
Enrollment |
BRS 3889, Application, BRS 1326, Clearance form on all adult members of the household |
Original License (Code 2) |
White copy of computer generated BRS 3706, white copy of BRS 1326 with all attachments on all adult members of household, initial home study narrative, administrative review summary, (as needed) |
Renewal License (Code 3) |
White copy of computer generated BRS 3706, Renewal study narrative |
Change in capacity or terms of license (no change in license type) (Code 4) |
White copy of BRS 3706, addendum to home study documenting changes and rule compliance |
Change in capacity (family home to group home or group home to family home)(Codes 13 & 2) |
Enrolled BRS 3706 for new license, BRS 3706 for license to be closed, BRS 1326 for each licensee completed in previous 12 months, zoning documents as needed, addendum to home study documenting changes and rule compliance |
Death of 1 licensee in a 2 licensee household (Code 4) |
White copy of BRS with name of deceased person marked out in red, copy of death certificate or obituary from newspaper |
Transfer of foster home from one CPA to another CPA (Code 5) |
White copy of BRS 3706 signed by releasing agency supervisor and accepting agency supervisor |
| Denial of Issuance (Code 6) | White copy of BRS 3706, BRS 3889, BRS 1326 for each adult in home, narrative that documents reason for denial, supporting documentation. |
Withdrawal of enrollment Lack of response (Code 8) |
White copy of BRS 3706 and copies of letters to licensee (may not be used if rule violations have been found) |
Withdrawal of enrollment No longer interested (Code 9) |
White copy of BRS 3706 and copy of letter from licensee asking to withdraw (may not be used if rule violations have been found) |
Closure because of death (Code 10 or 15) |
White copy of BRS 3706, copy of death certificate or obituary from newspaper |
Licensee moves to a new address. No longer wishes to be licensed. (Code 14) |
White copy of BRS 3706 and written request from licensee to close license or copy of letter to licensee confirming move and request to close |
Licensee moves to a new address. Wants to be licensed at new address. (Code 14 & 2) |
White copy of BRS 3706 at old address closing that license number, white copy of enrolled BRS 3706 at new address, BRS 1326 for each licensee completed in previous 12 months, addendum to home study documenting changes and rule compliance |
(Code 12)Close active license due to a failure of licensee to respond to CPA |
White copy of BRS 3706 and copies of at least 3 letters to licensee attempting to contact (may not be used if rule violations have been found) |
Close license at request of licensee (Code 13) |
White copy of BRS 3706 and copy of letter from licensee requesting closure or returned license (may not be used if rule violations have been found) |
Close because family has adopted (Code 19) |
White copy of BRS 3706 and copy of letter confirming closure due to adoption |
Licensee group changes-either adding or deleting name from a license (Code 20 & 2) |
White copy of BRS 3706 closing old license, white copy of enrolled BRS 3706 with new group member(s), BRS 1326 for each licensee in new group completed within the previous 12 months |
Refusal to renew or revocation (Code 17 or 18) |
White copy of BRS 3706, renewal application (if appropriate) and narrative report with supporting documents to pursue disciplinary licensing action |