The Administrative Guide to State Government presents what an informed person should know about the major processes of state government .
DTMB has multiple Boards and Commissions for which they have administrative oversight.
DTMB Reports to the Michigan legislature organized by fiscal year
The State Administrative Board has general supervisory control over the administrative activities of all state departments and agencies.
Information technology (IT) Policies document the DTMB's authority to establish Standards and Procedures in the specified areas.
At the heart of the DTMB organization are the fundamental governance elements that define the department's authorities, processes, and procedures
The Archives of Michigan is responsible for preserving the records of Michigan government and other public institutions. The collections also include documents, maps, photographs and film from private individuals and organizations.
Cybersecurity information for the state of Michigan and resources for the public. Featuring educational and support information for local government, schools and more.
The State of Michigan Geographic Information Systems (GIS) and Mapping Site provides access to GIS data, and information across the GIS community in Michigan.
DTMB Delivery Services provides comprehensive transport services tailored to the needs of each customer as well as ID Mail and moving services.
DTMB Mail and Delivery Services offers a full range of automated and manual mail handling and delivery services.
The DTMB Real Estate Division provides real estate and occupancy services for State of Michigan agency needs.
Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner.
The State of Michigan’s Enterprise Risk Management (ERM) section is responsible for insuring and protecting the people, property, and activities of state government.
Details on state surplus property, auctions, and eligibility for federal surplus programs.
Information for state employees and vendors, including hotel listings, travel rates, forms, and regulations.
Design & Construction Information
The Contract Connect website provides info to vendors interested in doing business with the State of Michigan. Contract Connect is managed by State of Michigan Procurement.
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In accordance with sections 399.811 and 750.491 of the Michigan Compiled Laws, public records can only be disposed of in accordance with the provisions of an approved Retention and Disposal Schedule. Retention and Disposal Schedules indicate when and how a public record may be disposed of. It is illegal to destroy a public record without the authorization of an approved schedule. There are two types of record disposition: destruction, or transfer to the Archives of Michigan for permanent preservation.
Some public records contain sensitive or confidential information. These records should not be placed in a regular trash or recycle bin when their retention period is met, and they need to be destroyed. It is important that government agencies ensure that these records are destroyed in a manner that prevents the inappropriate release of the information. The State of Michigan administers a master contract with a vendor that complies with the state's requirements for confidential destruction of records. This contract states that the vendor must comply with standards found in IRS Publication 1075 "Tax Information Security guidelines for Federal, State and Local Agencies and Entities." Paper records must be reduced to 1mm x 5mm particle size, and non-paper records must be reduced to dust, which is defined as a 1/35 inch particle size.
The rates and terms for this contract apply to state government agencies only, but local governments may contact Records Management Services for a price quote and information. For more information, see the Confidential Destruction of Records Brochure.
VRC contact: 616-735-2900
Government agencies that want to transfer records to the Archives of Michigan need to complete the "Direct Records Transmittal" form (MH-85). Be sure to include a complete description of the records, the inclusive dates for the records, and the record series number from the Retention and Disposal Schedule on the form. The MH-85 form may be obtained by contacting the Archives of Michigan at (517) 373-1408 or by visiting the Archives' website https://www.michigan.gov/mhc/archives. The completed form must be approved by the Archives before the records are shipped. To arrange approval of the transfer, please send or fax the completed form to the Archives of Michigan (address and fax number are on the form). The Archives' staff will contact you within 30 days of receiving the form to arrange shipment of the records.
Please maintain the order of your filing system when you pack records for transfer to the Archives. Only pack the records in boxes with the dimensions 15" x 12" x 9.75", because other boxes will not fit on the shelves. To properly seal the box:
Effective May 13, 2004, local governments are no longer required to submit a Certificate of Records Disposal (MH-38) to the State of Michigan prior to disposing of public records.
Updated 8/25/2022
