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TAMC Meeting Minutes December 6, 2023

TAMC Meeting Minutes December 6, 2023

TRANSPORTATION ASSET MANAGEMENT COUNCIL

December 6, 2023, at 1:00 p.m.

MEETING MINUTES

Members Present

  • Joanna Johnson, County Road Association (CRA) – Chair
  • Bill McEntee, County Road Association (CRA) – Vice-Chair
  • Robert Slattery, Michigan Municipal League (MML)
  • Jennifer Tubbs, Michigan Townships Association (MTA)
  • Rob Surber, Department of Technology, Management and Budget (DTMB)/Center for Shared Solutions (CSS) (Virtual)
  • James Hurt, MML
  • Kelly Jones, Michigan Association of Counties (MAC)
  • Ryan Buck, Michigan Transportation Planning Association (MTPA) (Virtual)
  • Art Green, Michigan Department of Transportation (MDOT) (Virtual)
  • Eric Mullen, Michigan Department of Transportation (MDOT)

Members Absent

  • Jacob Hurt, Michigan Association of Regions (MAR)

Others Present

  • Larry Brown, Allegan County (Virtual)
  • Tim Colling, MTU/Local Technical Assistance Program (LTAP) (Virtual)
  • Dave Jennett, MDOT (Virtual)
  • Gloria Strong, MDOT
  • Eric Costa, MDOT (Virtual)
  • Brad Sharlow, MDOT
  • Cheryl Granger, DTMB/CSS
  •  Kari Linn, MDOT (Virtual)
  • Laura Loomis, MDOT (Virtual)
  • Mike Toth, MDOT (Virtual)
  • Heather Hoeve, MDOT (Virtual)
  • Ryan Laruwe, MIC
  • Emilee Madison, MIC (Virtual)
  • Nathan Hamilton, MIC (Virtual)
  • Sarah Plumer, Hubbell, Roth, and Clark (HRC)
  1. Consent Agenda. B. Slattery made a motion to approve items on the consent agenda and B. McEntee seconded the motion to approve consent agenda items as presented in the packet.
    1. The motion was approved by all members present.
  2. Additional Funding and Allocations
    1. K. Jones made a motion to move forward with Priority 1, Option A and Option A1, and J. Tubbs seconded the motion.
      1. Option A:Issuing a call for “Letters of Interest” to the regions with a deadline to submit their request for funds to reimburse non-federal aid collection providing a letter of support in lieu of a resolution approved by the respective governing body, and that the selection be distributed on a first come first served basis and is a one-time only allocation.
      2. Option A1: Region Returned Allocations. If a region knows they will not be utilizing their TAMC allocations, we ask them to estimate the amount of unspent allocation to be returned and the TAMC will reduce their respective allocation and put those funds towards Option A funding.
      3. If there are additional dollars left on the table, they would be restricted to regions who had not previously been reimbursed for overspending from fiscal year 2023. The reimbursement is one time only for fiscal year 23 data collection.
      4. The motion was approved by all members present.
  3. CSS Work Plan Update
    1. C. Granger provided an update on the CSS Work Plan and the Version 3 upgrades. R. Laruwe recommended the update should include the connection between the Investment Reporting Tool and the MIC’s project portal. CSS will work with the MIC to ensure the cross functionality is secure. C. Granger also explained the Investment Reporting Tool (IRT) may need to be shut down in the future during the update, however staff would be meeting to determine the necessity of this and the timeframe if necessary.
  4. Joint MIC/TAMC/WAMC Conference Update
    1. G. Strong provided an update on the Conference Committee’s progress towards planning the joint 2024 conference. Currently staff are waiting on proposals from event locations in and near Grand Rapids, Gaylord, and Traverse City.
  5. Michigan Tech Update and 2024 PASER/IBR Training Dates
    1. T. Colling reported on the 2024 Pavement Surface Evaluation and Rating (PASER) and Inventory Based Rating (IBR) training dates and shared the schedule. T. Colling also explained that the State of Practice for Culverts Report and the study on Transportation Asset Management Plan reports are currently in editing and will be findings will be presented to the respective Committees and Council in the future.
  6. Committee Updates
    1. B. McEntee gave an update on the Data Committee and mentioned that the PASER season ends on Friday, December 8, 2023. He explained sometimes there are technical problems that occur, and it is not uncommon that some agencies may be behind on submitting their data. D. Jennett explained that 82,000 total lane miles and we are in good shape right now and are helping some regions get their data submitted.
    2. K. Jones provided an update on the Bridge Committee. She discussed culvert data collection efforts and the metrics the committee would like to recommend agencies follow; with the understanding it is not required, and it is a challenging task for agencies to accomplish.
    3. R. Buck provided an update on the ACE Committee. Much of the discussion at the last meeting was the same as this meeting and had nothing else to add.
  7. Public Comments
    1. G. Strong explained to the Council that the group photo is not scheduled but they will work on scheduling it for the February meeting.
    2. There is no meeting in January; the Council next meeting is scheduled for February 7, 2024.
  8. Member Comments
    1. J. Johnson reminded the group to review the TAMC Coordinator report for more information, thanked the Council for their participation and that a group photo is going to be scheduled for February.
    2. The meeting was adjourned at 2:56 p.m.