Skip to main content
ADA & Vendor Change Requirements

ADA & Vendor Change Requirements

The following are the requirements for an ADA CHANGE: 

Contact the new ADA regarding the requirements below. They are familiar with the process to assist.

Vendor needs to verify that the quotes submitted, and products listed in the documents are identical.

  • Written Request is required from the new appointed ADA addressed to the MLCC Finance Division, listing Liquor code, Brand Name, Bottle Size of and total cases of each product(s) transferring and the anticipated effective date of change.
  • From the new ADA: an ADA Contract listing Liquor code, Brand Name, and Bottle Size of product(s) OR Executed Addendum to Schedule A if already contracted with the new ADA.
  • ADA CHANGE E-Quote Submission(s) submitted by the vendor. 

ADA CHANGES are quarterly, and requirements must be accurately received by the MLCC Finance Division at least 90 days prior to the anticipated quarterly effective date per Administrative Order 2015-04.  

The following are the requirements for an ADA/VENDOR CHANGE:

Contact the new ADA regarding the requirements below.  They are familiar with the process to assist.

Vendor needs to verify that the quotes submitted, and products listed in the documents are identical.

  • Written Request is required from the new appointed ADA addressed to the MLCC Finance Division, listing Liquor code, Brand Name, Bottle Size of and total cases of each product(s) transferring and the anticipated effective date of change. 
  • From the new ADA: an ADA Contract listing Liquor code, Brand Name, and Bottle Size of product(s) OR Executed Addendum to Schedule A if already contracted with the new ADA.
  • ADA/VENDOR CHANGE E-Quote Submission(s) submitted by the vendor.

ADA/VENDOR CHANGE are quarterly, and requirements must be accurately received by the MLCC Finance Division at least 90 days prior to the anticipated quarterly effective date per Administrative Order 2015-04.  

The following are the requirements for a VENDOR CHANGE:  

Contact the ADA regarding the documents for a Vendor Change of Record.  They are familiar with the process to assist.

Vendor needs to verify that the quotes submitted, and products listed in the documents are identical.

  • From the new ADA: an ADA Contract listing Liquor code, Brand Name, and Bottle Size of product(s) OR Executed Addendum to Schedule A if already contracted with the new ADA.
  • VENDOR CHANGE E-Quote Submission(s) submitted by the vendor in Equote.

VENDOR CHANGES are monthly, and requirements must be accurately received by the MLCC Finance Division by the deadline date.  Per Bulletin Order No. 2024-01.