Per Administrative Rules 28.14502 and 28.14504, recognized law enforcement agencies are required to maintain an employment history record for each law enforcement officer employed, subject to inspection by MCOLES. Documents held in an officer’s employment history record will demonstrate that the officer meets the minimum standards requirements and that the required license activation steps were completed. The type of license activation will determine which documents are required.
As of March 2024, the MCOLES Personal History Statement and Affidavit is required to be completed by all new hires. The completed PHQ is a document to be held in each officer’s employment history record.
The completed Comprehensive Background Investigation narrative report is also required to be held in each officer's employment history record.
One of the MCOLES Agency Representatives will host a pre-assessment online meeting. During this meeting, law enforcement agency heads and representatives will provide an overview of the agency assessment process. An agency assessment process introduction and overview email will be sent to the agency heads and representatives. Copies of the agency assessment report and other resources used to conduct and prepare for the agency assessment will be sent via email. The email will include the names of the officers whose records have been selected for review.
Agency representatives and heads will agree upon a date for the on-site assessment. The on-site assessments are typically scheduled within two to three weeks of the pre-assessment online meeting. On the on-site agency assessment date, agency heads will have the identified employee history records available for review. The agency representatives will review the selected employee history records and verify the required standards compliance and license activation documentation in the record. PA 128 documentation, if required, will also be verified. This documentation must be held within an employed officer’s employment history record.