Policies, Standards and Guidance

The following policies, standards and guidance will help government agencies fulfill their records management responsibilities.

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Electronic Mail (E-mail)

• E-mail Retention Brochure

• E-mail Retention Guidance

• Frequently Asked Questions about E-mail Retention

• Model E-mail Retention Policy (fill-in-the-blank)

• E-mail Storage Options

• E-mail Retention Decision Tree

• State of Michigan Procedure 1460.00--Acceptable Use of Information Technology Resources

• E-mail Retention Training (FREE online course for Michigan government employees, state and local)

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Records Reproduction

• Brochure: Records Reproduction Services

• Best Practices for Reproducing Public Records

• Records Reproduction Act (MCL 24.401 - 24.406) effective January 2005

• Best Practices for the Capture of Digital Images from Paper or Microfilm

• Standards for Capturing Digital Images from Paper or Microfilm (effective August 15, 2005)

• Best Practices for the Capture of Microfilm from Paper

• Standards for Capturing Microfilm from Paper (effective August 15, 2005)

• Best Practices for the Capture of Microfilm from Digital Images

• Standards for Capturing Microfilm from Digital Images (effective August 15, 2005)

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Electronic Records

• Guidance: Instant Messaging

• Guidance: Metadata Retention for State Agencies

• Frequently Asked Questions about Electronic Records for Local Governments

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Recordkeeping Issues: Schedules, Filing and Storage, Disaster Planning

• State Government Records Management Manual

• Local Government Records Management Manual

• Model Records Management Policy for Local Governments to Adopt

• Frequently Asked Questions about General Schedules

• File Plan Template

• Guide to Disaster Preparedness and Response

• Recommended Environmental Conditions for Storing Various Recording Media

• Guide to Selecting Records Storage Vendors

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Updated 10/01/2009