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Treasury Employee Handbook

Introduction
The Employee Handbook is available online for Treasury employees and contains Treasury policies, procedures and other information regarding employment benefits and job responsibilities.  Treasury maintains a firm commitment to comply with the laws of the State of Michigan while providing the highest quality services to taxpayers, citizens and agencies.

Prevailing Authority
Employees who are covered by signed collective bargaining agreements approved by the Civil Service Commission must defer to the collective bargaining agreements if there are any conflicts between them and Treasury's polices and procedures or Civil Service Rules and Regulations.

Non-Exclusively Represented Employees (NEREs) must defer to Civil Service Rules and Regulations, state or federal laws and regulations if there are any conflicts between them and Treasury's policies and procedures.

The Subject Index and Table of Contents are continually updated to reflect any changes to the Employee Handbook.

NOTICE:  A  document remains in effect until it is either reissued with a new effective date or officially obsoleted.  See ET-03114.

Additional Information
 CT-03041      Explanation of document types
 ET-03114      Treasury Documentation, Effective Date

To search for a specific document press CTRL + F, enter the keyword or document number you are searching for, and click "Find Next."

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

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ABSENTEEISM
  BT-03039   Attendance and Work Hours and Sick Leave Use
ACCESS RIGHTS
  PT-03211 Treasury Data Warehouse Access Request, Add, Change or Delete Access Rights
ACCIDENTS
  PT-03178 MIOSHA Reports, Post and Maintain
  PT-03129 On-Duty Accident Reports, Prepare and Distribute
  ET-03073 On-Duty Accident Report
  ET-03159 Workplace Injuries (Lansing and Detroit Areas), Send Employee For Treatment
ADMINISTRATIVE LEAVE
  BT-03046 Administrative Leave
ALCOHOL AND DRUG TESTING
  ET-03151 Drug and Alcohol Testing
  ET-03104 Drug-free Workplace Act, Implement
AMERICANS DISABILITY ACT
  ET-03121 Americans With Disabilities Act, Compliance
  ET-03088 Publications for General Public Use, Required Information and Disclosures
  BT-03042 Reasonable Accommodation, Auxiliary Aids and Services for Individuals With Disabilities
APPEALS
  ET-03138 Grievance and Appeals
APPEARANCE
  BT-03049 Employee Conduct, General Guidelines
ASSAULTS OR THREATS
  PT-03246 Potentially Dangerous Taxpayer/Debtor, Report
  ET-03140 Workplace Safety
AUSTIN BUILDING
  PT-03182 Austin Building Evacuation, Floor Monitor's Role
AUTHORIZATIONS
  ET-03059 Employee Criminal History Check, Authorization
AUXILIARY AIDS/SERVICES
  BT-03042 Reasonable Accommodation, Auxiliary Aids and Services for Individuals With Disabilities
 
B

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BOMB THREATS
  ET-03163 Emergency Evacuation Plan (Field Offices)
  ET-03162 Emergency Evacuation Plan (Operations Center)
  ET-03136 Emergency Evacuation Plan (Austin Building)
BUILDING ACCESS
  PT-03166 New Employee Treasury Building ID Access Card or Temporary Pass, Obtain
  ET-03037 Treasury Security and Access
BUILDING MAINTENANCE
  PT-03120 Building Maintenance/Health and Safety Complaints, Document and Resolve
  PT-03121 Emergency Evacuations or Office Closings (Field Offices), Report
  PT-03183 Emergency Evacuations or Office Closings (Operations Center) Report
  ET-03092 Treasury Building Maintenance Problems, Report
 
C

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CALLING CARDS
  ET-03052 Telephone Usage, Calling Cards and Cellular Phones
CASES
  ET-03074 Tax Tribunal/Court Cases, Discuss or Disclose Information
CASH OVERAGES / SHORTAGES
  PT-03095 Theft/Irregularities in Public Funds/Property or Violations of Departmental Policies/Procedures, Report/Investigate
CELLULAR TELEPHONES
  ET-03052 Telephone Usage, Calling Cards and Cellular Phones
CERTIFICATES
  ET-03181 Fee Reimbursement for a License, Professional Certificate or State Bar Association Dues
CERTIFIED MAIL
  ET-03155 Outgoing Mail, Preparation
CLASSIFICATIONS
  BT-03050 Position Review and Reclassification vs. Establishment
CLEAN INDOOR AIR ACT
  ET-03084 No Smoking Policy
CO-WORKERS
  CT-03050 Medical Emergencies, Handle (Supervisor/Co-Worker)
COMPLAINTS
  PT-03120 Building Maintenance/Health and Safety Complaints, Document and Resolve
  PT-03134 Smoking Complaints, Resolve
COMPLIANCE PROGRAMS
  ET-03121 Americans With Disabilities Act, Compliance
  ET-03199 Occupational Safety and Health Compliance  for Treasury Employees
COMPUTERS
  ET-03089 Computers and Other State Property, Care, Safekeeping, and Storage
  ET-03116 Electronic Media, Acceptable Use
  PT-03245 GroupWise Account Size Exception, Obtain Approval
CONFIDENTIAL INFORMATION
  ET-03016 Confidential Information, Disclosure and Conflict of Interest, Citations
  BT-03016 Confidential Information, Disclosure Guidelines
  ET-03115 Confidential Information, Handle and Discard
  ET-03021 Employee Service Program, Policy
  ET-03197 Social Security Number Privacy
  ET-03074 Tax Tribunal/Court Cases, Discuss or Disclose Information
  ET-03120 Telephone Relay Calls to/From Deaf, Hearing-Impaired or Speech-Impaired Persons Through Michigan Relay Center
CONFLICT OF INTEREST
  ET-03016 Confidential Information, Disclosure and Conflict of Interest, Citations
  PT-03022 Conflict of Interest, Disclosure and Divestiture
COPY WORK
  PT-03006 Copy Work (Other Than Forms), Process
COUNSELING
  ET-03021 Employee Service Program, Policy
COURTS
  ET-03074 Tax Tribunal/Court Cases, Discuss or Disclose Information
CREDIT CARDS
  PT-11015 Individual Liability Card (Travel Credit Card), Obtain
CRIMINAL HISTORY CHECK
  ET-03059 Employee Criminal History Check, Authorization
 
D

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DCDS
  BT-03060 Time Reporting, Guidelines for Entering on Data Collection Distribution System (DCDS) and Preparing Forms
  ET-03149 Time Reporting, Data Collection Distribution System DCDS)
  ET-03035 Time Reporting Requirements
DEAF TAXPAYER
  ET-03120 Telephone Relay Calls to/From Deaf, Hearing-Impaired or Speech-Impaired Persons Through Michigan Relay Center
DEATH TRANSACTIONS
  PT-03058 Death Transactions, Employee, Employee's Spouse or insured Dependent, Supervisor's Responsibilities
DEFINITIONS
  ET-03024 Workstation for Mileage Reimbursement Purposes
DEPARTMENT OF TREASURY
  BT-03064 Department of Treasury, Descriptions
  BT-03019 Department of Treasury, Purpose, History, Organization, Mission Statement, Values, and Vision
DESCRIPTIONS
  BT-03064 Department of Treasury, Descriptions
DESTRUCTION
  ET-03115 Confidential Information, Handle and Discard
DISABLED TAXPAYERS
  ET-03142 Inclusive and Respectful Language, Use
DISCIPLINARY ACTION
  BT-03049 Employee Conduct, General Guidelines
  ET-03061 Personnel Files, Access and Expungement
  ET-03125 Progressive Corrective Action and Discipline
DISCLOSURES
  ET-03016 Confidential Information, Disclosure and Conflict of Interest, Citations
  BT-03016 Confidential Information, Disclosure Guidelines
  PT-03022 Conflict of Interest, Disclosure and Divestiture
  ET-03117 Information Requests From Media
  ET-03088 Publications for General Public Use, Required Information and Disclosures
  ET-03197 Social Security Number Privacy
  ET-03074 Tax Tribunal/Court Cases, Discuss or Disclose Information
  ET-03120 Telephone Relay Calls to/From Deaf, Hearing-Impaired or Speech-Impaired Persons Through Michigan Relay Center
DISCRIMINATION
  ET-03161 Discriminatory Harassment
DIVESTITURES
  PT-03022 Conflict of Interest, Disclosure and Divestiture
DOCUMENTATION
  ET-03147 Internet/Intranet, Publishing Web Content
  ET-03114 Treasury Official Documentation and Unit-Specific Documents
DRIVER'S LICENSE
  ET-03048 State Vehicles/Personal Vehicles on State Business, Assignment and Usage
  PT-03014 State Cars (Temporarily Assigned), Request and Prepare Records
DRUG AND ALCOHOL TESTING
  ET-03151 Drug and Alcohol Testing
  ET-03104 Drug-free Workplace Act, Implement
DRUG-FREE WORKPLACE ACT
  ET-03104 Drug-free Workplace Act, Implement
DUES
  ET-03076 Organizational Memberships and/or Dues and License Fees
 
E

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E-MAIL
  BT-03066 E-mail Public Groups for All Treasury Management Staff
  ET-03116 Electronic Media, Acceptable Use
EDUCATION
  ET-03065 Training, Work-Related, Personal and Professional Development
EFFECTIVE DATES
  ET-03114 Treasury Official Documentation and Unit-Specific Documents
ELECTRONIC MAIL
  ET-03116 Electronic Media, Acceptable Use
EMERGENCIES
  PT-03121 Emergency Evacuations or Office Closings (Field Offices), Report
  PT-03183 Emergency Evacuations or Office Closings (Operations Center), Report
  CT-03051 Medical Emergencies, Handle (First Responders)
  CT-03050 Medical Emergencies, Handle (Supervisor/Co-Worker)
  ET-03073 On-Duty Accidents, Report
 

PT-03246

 Potentially Dangerous Taxpayer, Report
EMPLOYEE CONDUCT
  BT-03049 Employee Conduct, General Guidelines
  ET-03059 Employee Criminal History Check, Authorization
  ET-03091 Ethical Conduct and Supplemental Employment
  ET-03105 Internal Investigations, Employee Assistance and Cooperation
  ET-03125 Progressive Corrective Action and Discipline
  PT-03095 Theft/Irregularities in Public Funds/ Property or Violations of Departmental Policies/Procedures, Report/Investigate
  ET-03034 Union Organization, Solicitation and Distribution, Employee Guidelines
EMPLOYEE ORGANIZATIONS
  ET-03034 Union Organization, Solicitations and Distribution, Employee Guidelines
EMPLOYEE SERVICE PROGRAMS
  ET-03021 Employee Service Program, Policy
EMPLOYMENT CONDITIONS
  ET-03059 Employee Criminal History Check, Authorization
  ET-03091 Ethical Conduct and Supplemental Employment
  PT-03112 Hazardous Chemicals in the Work Place, Inventory/Monitor
  ET-03084 No Smoking Policy
  ET-03081 Reasonable Accommodation, Policy
ENVIRONMENT
  ET-03199 Occupational Safety and Health Compliance for Treasury Employees
EQUAL EMPLOYMENT OPPORTUNITY
  ET-03013 Equal Employment Opportunity (EEO), Policy
  RT-03001 Equal Employment Opportunity (EEO), Responsibilities of Management, EEO Officer, and Office of Human Resources Administrator
ETHICAL CONDUCT
  ET-03091 Ethical Conduct and Supplemental Employment
EVACUATIONS
  PT-03183 Emergency Evacuations or Office Closings (Operations Center), Report
  ET-03162 Emergency Evacuation Plan (Operations Center)
  ET-03136 Emergency Evacuation Plan (Austin Building)
  PT-03121 Emergency Evacuations or Office Closings (Field Offices), Report
 
F

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FAMILY CARE LEAVE
  ET-03202 Leaves of Absence, With or Without Pay
FEES
  ET-03181 Fee Reimbursement for a License, Professional Certificate or State Bar Association Dues
FIELD OFFICES
  PT-03120 Building Maintenance/Health and Safety Complaints, Document and Resolve
  PT-03121 Emergency Evacuations or Office Closings (Field Offices), Report
FIRE
  ET-03163 Emergency Evacuation Plan (Field Offices)
  ET-03162 Emergency Evacuation Plan (Operations Center)
  ET-03136 Emergency Evacuation Plan (Austin Building)
FIRST RESPONDERS
  CT-03051 Medical Emergencies, Handle (First Responders)
  CT-03050 Medical Emergencies, Handle (Supervisor/Co-Worker)
FREEDOM OF INFORMATION
  ET-03015 Freedom of Information Act (FOIA), Policy
  PT-03029 Freedom of Information Act (FOIA), Request for Information, Handle
 
G

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GARNISHMENTS
  BT-03049 Employee Conduct, General Guidelines
GRIEVANCES
  PT-03057 Employee Grievances, Process
  ET-03138 Grievance and Appeals
 
H

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HANDICAPPERS
  PT-03140 Reasonable Accommodation Requests, Process
  BT-03042 Reasonable Accommodation, Auxiliary Aids and Services for Individuals With Disabilities
  ET-03081 Reasonable Accommodation, Policy
  ET-03120 Telephone Relay Calls to/From Deaf, Hearing-Impaired or Speech-Impaired Persons Through Michigan Relay Center
HARASSMENT
  ET-03161 Discriminatory Harassment
  PT-03246 Potentially Dangerous Taxpayer/Debtor, Report
HAZARDOUS CHEMICALS
  PT-03112 Hazardous Chemicals in the Work Place, Inventory/Monitor
HAZARDOUS MATERIALS
  ET-03158 Receipt of Possible Hazardous Materials, Handle
HEALTH AND SAFETY
  PT-03182 Austin Building Evacuation, Floor Monitor's Role
  PT-03120 Building Maintenance/Health and Safety Complaints, Document and Resolve
  PT-03121 Emergency Evacuations or Office Closings (Field Offices), Report
  PT-03183 Emergency Evacuations or Office Closings (Operations Center), Report
  PT-03178 MIOSHA Reports, Post and Maintain
  ET-03199 Occupational Safety and Health Compliance for Treasury Employees
  PT-03129 On-Duty Accident Reports, Prepare and Distribute
 

PT-03246

 Potentially Dangerous Taxpayer, Report
  ET-03158 Receipt of Possible Hazardous Materials, Handle
  PT-03134 Smoking Complaints, Resolve
HEARINGS
  ET-03074 Tax Tribunal/Court Cases, Discuss or Disclose Information
HUMAN RESOURCES
  ET-03029 Personnel Actions and Questions, Channel Through Human Resources
 
I

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ID CARDS/NAMES
  PT-03166 New Employee Treasury Building ID Access Card or Temporary Pass, Obtain
  BT-03062 Treasury Building Security, ID Cards and Passes for Employees and Visitors
ILLNESSES
  PT-03178 MIOSHA Reports, Post and Maintain
INCIDENT REPORTING
  ET-03180 Incident Reporting
INFORMATION
  ET-03117 Information Requests From Media
INJURIES
  PT-03178 MIOSHA Reports, Post and Maintain
  BT-03037 Workers' Compensation
  ET-03159 Workplace Injuries (Lansing and Detroit Areas), Send Employee for Treatment
INTERNAL CONTROLS
  ET-03173 Separation of Duties, Internal Controls
INTERNET/INTRANET
  ET-03147 Internet/Intranet, Publishing Web Content
INTOLERABLE OFFENSES
  BT-03049 Employee Conduct, General Guidelines
  ET-03125 Progressive Corrective Action and Discipline
INVENTORY
  PT-03112 Hazardous Chemicals in the Work Place, Inventory/Monitor
INVESTIGATIONS
  ET-03105 Internal Investigations, Employee Assistance and Cooperation
  PT-03095 Theft/Irregularities in Public Funds/ Property or Violations of Departmental Policies/Procedures, Report/Investigate
 
J

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JOB CLASSIFICATIONS
  BT-03010 Position Description, Guidelines for Writing, Compliance With ADA, and Personnel Transaction Requests
JURY DUTY
  PT-03094 Jury Duty Leave and Payments, Process
 
L

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LEAVES OF ABSENCE
  ET-03202 Leaves of Absence, With or Without Pay
LICENSES
  ET-03181 Fee Reimbursement for a License, Professional Certificate or State Bar Association Dues
  ET-03076 Organizational Memberships and/or Dues and License Fees
 
M

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MAIL
  BT-03066 E-mail Public Groups for All Treasury Management Staff
  ET-03119 Interdepartmental (ID) Mail, Use
  ET-03155 Outgoing Mail, Preparation
MAIN
  JT-30001 MAIN, Enter Refund on R*STARS
MANAGEMENT / SUPERVISION
  RT-03001 Equal Employment Opportunity (EEO), Responsibilities of Management, EEO Officer, and Office of Human Resources Administrator
MEDIA
  ET-03116 Electronic Media, Acceptable Use
  ET-03117 Information Requests From Media
MEDICAL EMERGENCIES
  CT-03051 Medical Emergencies, Handle (First Responders)
  CT-03050 Medical Emergencies, Handle (Supervisor/Co-Worker)
  ET-03073