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November 1, 2011 (Special Edition for Electronic Poll Book Users)Electronic Poll Book - Helpful Hints: The following is offered to assist those who will be utilizing the Electronic Poll Book (EPB) at the November 8, 2011 election. Jurisdictions that are combining their precincts must combine precincts using the Global Geography module in the QVF and export their precincts out of QVF Electronic Poll Book using the "Combined Precincts" selection from the drop down menu. For detailed instructions regarding combining precincts in the QVF, please refer to the Chapter 3, beginning on Page 39 of the QVF Desktop Reference Manual found at the following link: http://michigan.gov/documents/sos/Chapter_3_Election_Administration_Module_192465_7.pdf.
Included are a number of suggested shortcuts and options, reminders and "Frequently Asked Questions." We have also prepared an abbreviated "Opening the Polls Checklist" and a "Closing the Polls Checklist" which should be helpful to your election inspectors. These checklists can be found on the Information for Election Administrators page at http://www.michigan.gov/sos/0,4670,7-127-1633_11976---,00.html. Please also see the Electronic Pollbook Page at http://www.michigan.gov/sos/0,4670,7-127-1633_11976_60889---,00.html We hope that you find this information helpful.
Suggested Shortcuts and Options
1. Downloading the EPB from QVF:
2. Signing On:
3. Options Menu (File>Options):
The EPB Options allow you to customize the EPB to meet your specific needs. You may:
4. Using the Flash Drive:
Frequently Asked Questions
Answer: No, not at the current time. You must set up User Names and Passwords on each laptop.
Answer: This is advisable, but not required. We suggest that you practice downloading the EPB if you are going to wait until Monday evening so you will know long it will take. The alternative is to print out a List of Absent Voters to send to the polls so that the name of each voter applying for a ballot can be checked against the list to make certain that he or she has not already been issued an AV ballot.
Answer: No, not at this time.
Answer: You don't have to print reports in the precinct. The reports can be printed by a local Receiving Board. If the use of a Receiving Board is authorized by your legislative body (Township Board or City Council) the Receiving Board can receive the EPB flash drive in a sealed container, remove the drive after verifying the seal and printout the needed reports. They then insert the reports into the Poll Book. A Receiving Board Checklist which can be downloaded and used for this purpose is posted on the Department of State's web site.
Answer: You can download printer drivers using the Internet. Do this well before Election Day when you will not be permitted to connect to the Internet. Connect the laptop to the Internet; go to your printer vendor's website; follow the instructions to download the proper print driver.
Answer: No. Most printers will work with the laptops as long as the proper print drive is installed.
Answer: Yes. You may connect the laptops to the Internet until you are ready to load the EPB for the election. After you load the EPB, you may NOT connect the laptop to the Internet or to any other network.
Answer: There is a button to the left of the "On/Off" switch on the laptop. If the button is orange, wireless connectivity is disabled. If you press the button, it will turn blue. When the button is blue, wireless connectivity is enabled.
Answer: Set the lockout feature on the "File/Options" menu.
Answer: Under the terms of your User Agreement, you are required to have a hardcopy QVF List and a hardcopy List of Voters, Ballot Summary and Remarks Section available for immediate delivery to the precinct in the event of a system failure.
Answer: Under rare circumstances, a voter who has already returned an AV ballot may be permitted to vote in the precinct. It's a good practice for election inspectors to contact the local clerk before issuing a ballot to a voter who, according to the EPB, has already returned and AV ballot.
Questions? Please contact the QVF Help Desk at: 1-800-310-5697.
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