Processing Information on Voter Moves Within Your Jurisdiction Received Through a "Third Party" Source: The following describes the procedure which must be followed if you receive "reliable information" indicating that a voter who is registered to vote in your city or township has moved to a different address within your city or township.  "Reliable information" is information which is obtained through a "third party" source such as the United States Postal Service; a local utility; or any similar source.  In each case, you must forward a confirmation notice to the voter, which contains a postage prepaid and preaddressed reply card, to confirm the voter's move within your jurisdiction.  The notice is mailed by forwardable mail.  After mailing the notice, you must mark the voter's QVF registration record with a "Verify - Confirm Address" status code.  Do not set the Cancellation Countdown as the voter's registration is not subject to cancellation in this case. 

The new address may not be added to the voter's registration record unless and until it is confirmed by the voter in writing or in person at the polls on election day.

• If the voter returns the reply card attached to the confirmation notice to verify the address change, enter the new address in the QVF as appropriate and notify the village clerk, if applicable.  After updating the voter's registration record, an updated voter identification card which shows the voter's new registration address must be mailed to the voter. The updated voter identification card is mailed by forwardable mail.
• If the voter does not respond to the confirmation notice, assigning the "Verify - Confirm Address" status code serves to flag the record for needed follow-up before a ballot is issued.  In this case, the new address may not be entered on the voter's registration record unless and until 1) the voter confirms the move in writing prior to election day or 2) the voter appears in his or her former precinct to vote and completes a Change of Address form or 3) the voter states that he or she did not initiate a change of address within the jurisdiction.  If the voter claims that a move did not take place and that he or she still resides at the address reflected on his or her voter registration record, make a notation of this fact in the Remarks section of the Poll Book and allow the voter to vote under the regular procedure.  The "Verify" status code will automatically revert to "Active" with the updating of voter history immediately following the election.
• If the confirmation notice is returned by the post office as "undeliverable," the voter's status must be changed to "Challenged - Residency."  In this case, the voter's registration is cancelled if the voter does not confirm his or her address within the city or township over the course of two even-numbered year general elections immediately following the mailing of the notice.  Use the "Cancellation Countdown" feature to track the cancellation timeframe.  If the voter's registration is cancelled, you must notify the village clerk of this action, if applicable.

A "Change of Address - Move Made Within Same City or Township" confirmation notice that is specifically designed for this notification requirement is attached above for your convenience.  Copies of the form have been forwarded to all election form vendors for production and should be available for purchase in the near future.

Questions?  Please contact the Bureau of Elections at: 1-800-292-5973 or Elections@Michigan.gov.