November 6, 2009 (Issue 453)
New Page 1
Processing Information on
Voter Moves Within Your Jurisdiction Received Through a "Third Party" Source:
describes the procedure which must be followed if you receive
"reliable information" indicating that a voter who is registered to vote in
your city or township has moved to a different address within your city or
township. "Reliable information" is information which is obtained through
a "third party" source such as the United States Postal Service; a local
utility; or any similar source. In each case, you must forward a confirmation
notice to the voter, which contains a postage prepaid and preaddressed reply
card, to confirm the voter's move within your jurisdiction. The notice is
mailed by forwardable mail.
After mailing the notice, you must mark the voter's QVF registration record
with a "Verify - Confirm Address" status code. Do not set the Cancellation
Countdown as the voter's registration is not subject to cancellation in this
The new address
may not be added to the voter's
registration record unless and until it is confirmed by the voter in writing
or in person at the polls on election day.
If the voter
returns the reply card
attached to the confirmation notice to verify the address change, enter the
new address in the QVF as appropriate and notify the village clerk, if
applicable. After updating the voter's registration record, an updated
voter identification card which shows the voter's new registration address
must be mailed to the voter. The updated voter identification card is mailed
by forwardable mail.
If the voter
does not respond
to the confirmation notice, assigning the "Verify - Confirm Address" status
code serves to flag the record for needed follow-up before a ballot is
issued. In this case, the new address may not be entered on the voter's
registration record unless and until 1) the voter confirms the move in
writing prior to election day or 2) the voter appears in his or her former
precinct to vote and completes a Change of Address form or 3) the voter
states that he or she did not initiate a change of address within the
jurisdiction. If the voter claims that a move did not take place and that
he or she still resides at the address reflected on his or her voter
registration record, make a notation of this fact in the Remarks section of
the Poll Book and allow the voter to vote under the regular procedure. The
"Verify" status code will automatically revert to "Active" with the updating
of voter history immediately following the election.
the confirmation notice is returned by the post office as "undeliverable,"
the voter's status must be changed to "Challenged - Residency." In this
case, the voter's registration is cancelled if the voter does not confirm
his or her address within the city or township over the course of two
even-numbered year general elections immediately following the mailing of
the notice. Use the "Cancellation Countdown" feature to track the
cancellation timeframe. If the voter's registration is cancelled, you must
notify the village clerk of this action, if applicable.
A "Change of Address - Move Made Within Same
City or Township" confirmation notice that is specifically designed for this
notification requirement is attached above for your convenience. Copies of
the form have been forwarded to all election form vendors for production and
should be available for purchase in the near future.
Questions? Please contact the Bureau of
Elections at: 1-800-292-5973 or Elections@Michigan.gov.