Under the Lobby Registration Act, lobbyists and lobbyist agents are required to provide the Secretary of State with a list of any persons compensated or reimbursed, in excess of the threshold specified under the Act during any 12 month period, for lobbying on their behalf. When a person is first compensated or reimbursed, their name is added to the registrant's list of employees. When the person is no longer compensated or reimbursed, their name is to be deleted from the registrant's list of employees. Registrants provide this information on their Registration form (Item 6 on the Lobbyist Agent Registration form, Item 7 on the Lobbyist Registration form). The list is required to be updated on the Financial Report Summary form (Item 8) submitted by each registrant on August 31st and January 31st each year.

It is important to note that only those persons who are directly compensated or reimbursed, in excess of the current threshold, by the registrant for lobbying are to be listed under this provision. Lobbying is defined as making direct contact with state level public official in order to influence their legislative or administrative actions. Employees who engage in clerical, research or other activities in support of the organization's lobbying activities, but do not engage in direct contact with public officials, are not to be added as employees compensated or reimbursed for lobbying. If a lobbyist or lobbyist agent compensates or reimburses an outside firm for lobbying on their behalf, only the name of the outside firm would be added as an employee of the registrant. Individual employees of the firm retained by the registrant would not be listed as they are not compensated directly be the registrant.

Any person that is compensated or reimbursed for lobbying in excess of the threshold defining a lobbyist agent, during any 12 month period, must register within 3 calendar days as a lobbyist agent by submitting a separate Lobbyist Agent Registration form to this office. Adding or deleting a person's name as an employee on the employer's report or registration form as will not register or terminate that person as a lobbyist or lobbyist agent. Any person meeting the definition of a lobbyist or lobbyist agent is also required to submit a Financial Report Summary form on August 31 and January 31 each year.

Late filing fees are assessed against any person failing to register and report as required under the Lobby Registration Act.