Who to Contact

Question(s) or Correction(s)

• Service credit totals
• Contributions and interest totals
• Date of birth change

• Name and or address changes
• Date of birth change
• Wage information

You can either email us, including your name, date of birth, and the last 4-digits of your social security number only, or call usto request a copy be mailed directly to you. Statements will be mailed through the U.S. Postal Service. Statements cannot be faxed or emailed. You should receive your replacement within several business days.

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We can provide you with your account information from past years, however we cannot reprint a previous year's statement.

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Your statement contains confidential information about your pension. All requests for duplicates will be mailed to the address on record with ORS.

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The amount on the statement is reportable income for the period of October 1 through September 30. Because it is fiscal-year earnings, it will not match your W2 statement.

You may also have compensation that is not reportable for retirement purposes such as bonus payments or expense payments. These payments aren't included when we calculate your final average compensation(FAC) or figure the actuarial cost of a service credit purchase. Compensation that is reportable for retirement purposes includes wages, annual leave, sick leave, merit pay, longevity, and overtime pay. If you have questions about what was reported, please contact your employer.

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All wages and hours that may be used toward retirement are reported to ORS. However, there are limits to the amount of service we can credit in a period. You may have worked your hours faster than the law allows us to credit service. If you worked your 2,080 hours in less than 26 pay periods, you will not receive a full year of service credit. We cannot credit more than 80 hours per pay period or 2,080 hours a year.

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All service rendered as a state police officer is counted for retirement service credit. You will not receive additional service credit for overtime. Also, you cannot receive more than one year of service credit for any year that you work.

Service credit can only be granted for actual hours worked. If you work less than full-time or as an intermittent employee, you will receive credit for the hours you have worked, not to exceed 80 hours per pay period. For example, if you have worked on a 50% basis for 20 years, your service credit will equal 10 years.

Navigate to Service Credit - Earning and Purchasingfor more information.

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From time to time, a state police officer's retirement service credit with the ORS will be different from the continuous hours total provided by your human resource office. This is likely due to specific provisions of the retirement statute that directs how service credit for the purpose of retirement can be credited. ORS relies both on HRMN and a retirement system database to ensure compliance with the statute when determining retirement service credit. Often the reasons for a difference between the two totals may be related to military service, refunds, leaves of absence, or grievance settlements.

Less common reasons for differences between your continuous hours total and retirement service credit total may be related to the inadvertent counting of LTD (Long Term Disability) time by an HR office, or discrepancies in part-time or intermittent service.

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Your time in the military may count toward your retirement credit. The retirement statute specifically directs how the military service must be credited for retirement purposes. Because of this you must submit a Military Discharge paper, DD214, directly to the ORS to ensure your time is counted in your retirement credit. Even if your continuous hours total on account with your human resource office reflects your military time, you still have to submit a DD214 form to ORS.

If your military time occurred during your state service, you may be entitled to retirement service credit at no cost. If your military time did not interrupt your state service, you may purchase military service credit. For additional information regarding purchasing military service, please refer to the military service rules.

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Some leaves of absence are creditable for retirement purposes, while others are not. If you received workers' compensation or were paid by the state during your leave of absence, you should have continued to accumulate retirement service credit. However, if you did not receive workers' compensation or payment from the state, you did not earn retirement credit for that period of time.

Please contact usto see whether retirement service credit can be given for your particular type of leave.

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Yes. If you received a grievance settlement involving retroactive crediting of retirement service, then you should have received retirement credit. Make sure ORS has received documentation of the settlement. If you are unsure if the settlement has been credited, please contact us.

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