Criminal History Automation Project (CHAP)

The Criminal History Automation Project (CHAP) was formed to improve accuracy and timeliness by submitting arrest, charge and judicial information electronically to the Criminal History Record (CHR). It serves to benefit all persons and affected government agencies that the CHR is updated. The accurate dissemination of criminal history to agencies in the justice system is critical in maintaining public and law enforcement safety.

Goals

The Michigan State Police's goal is to meet or exceed the federal standard of 95% complete, accurate, and timely criminal history record. The Criminal Justice Information Systems Policy Council (CJIS) has approved a moratorium date of September 2006 for total electronic submission of criminal record information. A letter was sent to all the agencies from the Director of MSP, Col. Sturdivant, clearly addressing the importance in meeting these goals. The automation requirement and process impacts every law enforcement, prosecutor, and court that reports criminal history data. The electronic submission of data is also extended to applicant prints. The electronic submission of criminal history will vastly improve the speed and correctness of data available to law enforcement, prosecuting attorneys, and courts.

Criminal History Reporting

The CHR is compiled from data submitted by local law enforcement, prosecuting attorneys, and courts. It consists of arrest fingerprints/personal arrest data, prosecutor charges, and court dispositions. It is critical that all three segments are electronically submitted correctly and in a timely manner so a complete CHR can be built.

Process Flow

Example CHR Build

Livescan/Criminal

The criminal history record is initiated upon an arrest that must be reported to the MSP Criminal Justice Information Center (CJIC). The agency enters the arrest data and takes the fingerprints of the person arrested on a livescan device. The agency then submits the arrest data and fingerprints electronically to the state system where the CHR and the Automated Fingerprint Identification Systems (AFIS) are searched. It either finds a set of matching prints, indicating the existence of a criminal history record, or if no matching prints are found, it initiates the creation of a new record and the fingerprints are stored on the AFIS system. The fingerprints are then searched against the Forensic Labs unsolved latent database and the Federal Bureau of Investigations (FBI) IAFIS. In each case, a message is sent from MSP back to the local agencies LEIN terminal stating whether or not the person arrested has a prior criminal record and provides the assigned State Identification (SID) number. The local agency will all so receive a response back from the FBI indicating the person fingerprinted has a criminal record, no criminal record, or if they have any federal wants or warrants.

Livescan/Applicant

For Applicant Fingerprints (employment and licensing background checks), agencies may refer the applicant to the pre-qualified private vendor to process applicant fingerprints. Identix can schedule appointments via telephone for fingerprinting within 10 business days. The applicant will be given a location within 50 miles of his residence for fingerprinting. Agencies that wish to perform Applicant Fingerprint services may continue to do so by submitting electronic applicant data to CJIC via a livescan device. If an agency chooses to submit applicant fingerprints electronically they must sign an Applicant Transmission Fee Agreement with the Michigan State Police.

To contact Identix call toll free at 1-866-226-2952 or on the web at www.identix.com/iis/mi.

Applicant Print Sample MOU

Applicant Print Sheriff Procedures

Prosecuting Attorney

Once an initial arrest record is entered into CHR, via livescan, it must be followed with the prosecutor's charging decision. Reporting by the prosecutor is dependent on the office receiving notice of the livescan transmission including the transaction control number (TCN) and the police agency's incident number OCA (originating agency case number) from the initial arrest record transmitted from the LiveScan. The prosecutor should have the capability to report the charging decision electronically to the state. The prosecutor may use the case management system from the Prosecuting Attorney Coordinating Council/Prosecuting Attorneys Association of Michigan (PACC/PAAM) or any other application to report electronically.

Courts

Upon the arrest record and charge data being entered into CHR, the court must report the final disposition to CJIC to complete the full criminal history. The court may use the Judicial Information System (JIS) from the State Court Administrative Office (SCAO) or any other court systems provider to electronically submit their final disposition.

In addition to collaborating with local agencies, the CHAP team is partnering with the Office of Drug Control Policy (ODCP), the State Court Administrative Office (SCAO) and the Prosecuting Attorneys Coordinating Council / Prosecuting Attorneys Association of Michigan (PACC/PAAM) in this automation project. SCAO and PACC/PAAM are both working on similar projects to electronically submit information to the CHR.

Criminal History Seminar Powerpoint Presentations

2005 Prosecutor Presentation

Applicant Training Presentation

CHA Applicant Presentation

CHAP Presentation

CHR Process Presentation

CHR - Dan Voss Presentation

Court Presentation

Grant Funding for Livescan Presentation

PACC/PAAM Presentation

Lansing Livescan Presentation