Provider Billing Help

• Adobe Info - You must have Adobe Acrobat Reader version 4.0 or higher to use any of the four functions. You can get it free by following this link: Get Adobe Acrobat Reader
• You need a computer with an Internet connection.
• System Compatibility – I Billing is not compatible with the Safari browser. If you experience errors accessing I Billing site try another browser.

• First time using a PIN:
  • You will be prompted to change it.
  • Select a new, six-digit PIN and enter it on the Change PIN screen.
  • Select three security questions and enter responses to each before completing the initial login.
    • Retain the security questions and answers to assist in the future if you forget your PIN. You may also change your PIN or Security Questions at any time by selecting either the "Change PIN" or "Change Security" buttons after selecting "Submit" to login.
    • Call center is not able to access your security question answers or your email used when you create the account.
• PINs must be changed every 180 days.
• PINs cannot be changed to one of the last five previously used PINs.

Select "Login to I-Billing."

• Type in your provider ID number and your PIN.

  Common messages when logging on to I-Billing and what they mean:

• (Insert message when at 180 days):This means that you will need to update your PIN. Instructions on how to do that Child Development and Care (CDC) Handbook (michigan.gov)
• (Insert message if login information was incorrect):

Step-by-step billing instructions for providers. These step-by-step instructions explain how to use the I-Billing system to bill for children receiving Child Development and Care (CDC) scholarship.

STEP 1

• Go to CDC Provider Login (michigan.gov)

STEP 2

• Enter your seven-digit Provider ID number and your six-digit PIN.

STEP 3

• At the CDC Provider Billing & Payment Inquiry Menu, select the pay period you would like to bill for then click the “Work on Billing Invoice” button.

STEP 4

• Enter the times for each child.
  • Select the “More Time” button to add additional “in and out” times for activities such as before and after school care, overnight care or for appointments. Tips for overnight care can be found on the Provider Billing Guidance page.
  • The absent box must be selected when billing absence hours. Tips for overnight care can be found at the Provider Billing Guidance page.

STEP 5

• If you provided care for more children than listed on the first page, click the “Next” button under the last child listed on the current page.

STEP 6

• Child care centers, group homes, and family homes may bill the CDC program for child care fees.
  • This is intended to help cover fees that are sometimes charged to families, such as registration fees, annual fees, or field trip fees.
  • This is not intended to cover late payment fees, late pick-up fees, bounced check fees, etc.
  • To bill for child care fees, enter the amount in whole dollars into the box marked “Child Care Fees”.
  • Payment for child care fees is limited to $65.00 for centers, and $40 for group and family homes, per child per fiscal year (10/1 – 9/30).

STEP 7

Save Options:

• Save and Continue Working, your work will be saved, but it will not be submitted. You will remain on the current page in the I-Billing system.
• Save and Return to Menu, your work will be saved, but it will not be submitted. You can go back and finish later.

STEP 8

• Check the “I Certify That” box at the bottom of the billing screen.
• Click on Submit to MDE button.

STEP 9

• A completed invoice (PDF file) will be available to print for your records.
  • This invoice does not replace your completed time and attendance records.
• To close the PDF file, click the “X” in the upper right-hand corner of the screen.

STEP 10

• Click the Log Out/Exit button located at the bottom right of the main page.

• Do not use the red close “X” at the top of your browser or you will not log out successfully.

• Getting Help - "Help" buttons are available on the main screens.
• Timing and Deadlines - Pay periods can be worked on the day they start. You can enter hours day by day throughout the two weeks and use the save buttons to retain the hours. Submit your hours after validating your entries are correct for each child. Submitting billing early will not result in an early payment. All payments will follow the existing payment schedule CDC 2024 Payment Schedule (michigan.gov) .
• Corrections and Back Billing - The current and prior year pay periods are available in Internet billing. Pay periods can be submitted via the Internet as many times as necessary to submit corrections and complete back billing. To correct or back bill; select the pay period, select "Work on Billing Invoice", type in the revised or additional hours and then select Submit.

Before you begin working on a billing that you submitted previously, be sure you have a printed copy for your records. If you do not, use the "View Billing Invoice" button to view and print out the previously submitted bill before you begin working on the revised billing. Only the last submitted Billing/Attendance Invoice (DHS-105) for each pay period is available for viewing.

Across the top of the screen are the buttons to select what you want to do:

• Work on Billing Invoice –
  • Use this button to work on a bill for the first time or to resume working on it before you submit it.
  • You can also use it to work on a revised billing even if you submitted one earlier for the same pay period.
  • The CDC Provider Billing/Attendance Invoice will appear, and you can start working on it.

   

• View Previous Billings –
  • If "Date Reported" has a date in it, you can look at and/or print what you submitted by selecting this button.
  • If there is NO date in "Date Reported" you can see the work, you have done by selecting "Work on Billing Invoice."

   

• View My Last Payment –

• Select this button to view details of your last MiLEAP payment.
•  Please note that if you view this selection early in the week, the payment date and payment numbers may be all zeros. Normally, that means you will receive the payment that week. Payment dates and numbers will appear by Thursday of the week when the payment is produced.

• View Payments by Period –
  • Select a pay period and then select this button to view details of MiLEAP payments issued for care provided in that pay period.
    • As with the "View My Last Payment" function, some payment dates and numbers may be all zeros. Normally, that means you will receive the payment that week. Payment dates and numbers will appear by Thursday of the week when the payment is produced.