Extend an invitation via written letter or email to the publisher or author (depending on what contact you have). It’s a good idea, if contacting a publisher, to provide them with a wish list of authors in case your first choice may not be available.
Inform the publisher/author what you are able to pay. The author will need to know up-front what your budget will allow. Costs to consider in addition to the speaker fee are travel and accommodations. These costs may be less or waived for a local author or an author on tour. Also, the publisher or author may lower their fee for a public library; you can negotiate. You can find the tour cities of most authors by visiting their publisher’s website. Publishers’ seasonal catalogs also list tour cities for each author. List of possible funding sources provided.
Provide your contact information including email address, telephone and fax numbers, library name and complete address.
Updated 10/15/2004
Acknowledgement: to the Dakota County Library (Eagan, Minnesota) for
some ideas and information used in this material.
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