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( *  `'. Introduction^=BudgetRUCommentsdPurposew Guidelines Instructions  ;2  ;   ;  ;" T$((The potential contractor is encouraged to review the entire budget package before completing the Budget Statement. It is advisable to also review the Allowable and Unallowabe costs in CM-468. * Budget development shall be based on sound cost accounting principles. * Budget submitted by non-profit organizations for contracts involving federal funding, in whole or in part, shall be in compliance with OMB Circular A-122. * Budget figures shall be the projected amount of actual allowable expenditures. * Only those costs that support program activity shall be included in the budget. * Costs not specifically identified under the "Allowable and Unallowable Costs" portions of the full Contract Budget form (CM-468) may be included if reasonable and necessary. These costs should be discussed with DHS staff. * Unallowable costs shall not appear in the budget. * Some cost items allowed by other funding sources may not be allowable in DHS' portion of the budget. A brief narrative describing these cost items should be provided on the budget statement comment page. * Copies of appropriate budget and contract/grant award letters for services funded by other sources should be submitted to DHS along with this budget. * Amounts from the other agencies (budgets) should be explained on the comment page. Please include who and the amount. * The relationship of proposed program costs with those of existing programs will be determined as part of the budget review process. To the extent that duplicate costs can be identified, those duplicate costs will not be allowed by DHS, as well as costs not clearly supported as "reasonable and necessary." 1Contract Identification 1) Enter contractor's name. Make sure that the name you enter corresponds to the name which the contractor has registered with M.A.I.N. so that payment problems do not arise. 2) Enter contract number. 3) Enter the amount of the contract. 4) Enter the name of the local or program office contract from which the contract originates. 5) Enter the beginning and ending dates for the contract. For instance, 10-1-2006 to 9-30-2007. Line Items Within the space provided, and as specifically as you can, describe the item for which an expenditure is proposed. If space does not permit an individual listing, a summary description is acceptable. Additional information can be provided on the comment sheet. Total Program Budget Enter the total amount budgeted for the line item described.   |Michigan Department of Human Services Office of Contracts and Rate Setting Small Dollar Contract Budget Preparation ProgramLDepartment of Human Services (DHS) will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, height, weight, marital status, political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to a DHS office in your area.CDepartment of Human Services - Office of Contracts and Rate Setting Contractor: Contract #:Contact Person: Contract Amount: Phone Number:Budget Period: Line Item DESCRIPTIONDHS Contract BudgetFringe Benefits (Identify Each)Occupancy (Describe Costs)Communication (Describe Costs)Supplies (Describe Costs)Equipment (Describe Costs):Transportation - (Describe Costs) (@ or below State rates)1Subcontractors (List Contractors, Service & Cost)3Specific assistance to individuals (List Services)2Miscellaneous total (List each cost item and cost)  Total:9You may enter additional comments on this sheet or attach&supplemental materials to your CM-469.'I. SMALL DOLLAR CONTRACT BUDGET PURPOSE[A contractor may be asked to prepare a budget which may be used for two different purposes:1. BASIS FOR REIMBURSEMENT:41. DOCUMENTATION TO SUPPORT REASONABLENESS OF PRICE:Actual Cost Reimbursement Method. The approved projected budget is part of the contract and serves as the basis for payment. Total expenditures are limited to the total budget amount. The contractor is paid actual expenditures made in accordance with the budget. Expenditures cannot exceed 5% or $1,500 (whichever is greater) of any line item without a transfer from underspent line items in the same budget approved in advance by DHS.!"JIII. SMALL DOLLAR CONTRACT BUDGET INSTRUCTIONS FOR COMPLETING BUDGET FORMISalaries: (List Position Titles & # hours spent per week on this program)$II. SMALL DOLLAR CONTRACT GUIDELINES:Small Dollar Contract Budget (For Contracts Under $25,000)Salary/Hourly RateHours Spent per Week on Program The objective of this program is to facilitate the completion of DHS Form CM-468 for submission to OCRS as part of the contract application process. The Small Dollar Budget can be used for social services delivery contracts valued at $25,000 or less. Contracts valued at more than that amount must be prepared on the CM-468 form. Small dollar contract budget (CM-469) which can be generated by this MS-Excel spreadsheet application. It should be noted that the limitations in the CM-468 pertaining to allowable and unallowable costs, apply also to expenditures summarized on the CM-469. Use built-in Excel features to print and save the budget form. Click on the spreadsheet tabs at the bottom of the screen to display guidelines, purposes or instruction statements. Unit Rate Reimbursement Method. The approved projected budget is used to justify the unit price. The budget is used as basis for negotiation, or to analyze (together with the narrative proposal) the resources to be used in providing service. The budget does not control expenditures or serve as the basis for payment because the contractor is paid a set price for each unit of service provided. The unit rate cannot be changed during the term of the contract, unless the contract specifically provides for a rate change. 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