- Procurement/Accounts Payable

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Procurement/Accounts Payable

	How do I find out if a vendor is registered?

	How do I get a vendor registered?

	What do I do if the remit to address on the invoice is not on the system?

	How do I know what vendors have a statewide Contract?

	Vendor is not performing up to the standard in the purchase order or contract. Do we have any recourse?

	How do I find a commodity code?

	How do I find an agency object code?

	What do I use the notepad for on a requisition?

	How do I tell if a warrant has been cashed?

	What do I do if my voucher document does not post?

	What if I need to have a warrant pulled before being sent to the payee/Vendor?

	How do I stop payment on a warrant once it has been mailed?

	I changed incorrect information on my voucher and the document still will not post, what do I do now?

	Why would I use a notepad entry?

	What if the amount on my invoice needs to be paid from multiple indexes?

	What does PDT mean and what do I enter in this field?

	I have a past due balance on my invoice, what do I do?

	I have a credit balance on my recent invoice; can I not process a payment?

	I only have a work order or a price quote; can I use this to pay the vendor?

	What is considered appropriate and acceptable documentation to attach to my voucher?

	I have an invoice on my desk and I don't know who to send it to, what do I do?

	I have entered all of my invoices into ADPICS, what do I do with them now?

	What if the traveler I have a voucher for is not in MAIN?

	When can I be reimbursed at the premium mileage rate?

	What if my travel advance is for more than my actual travel expenses?

	How do I get reimbursed for a business related expense that is not travel related?

	Can I be reimbursed for meals if I work at the secondary complex and am downtown working during the lunch hour?

	How do I know when I can be reimbursed for meals?

	I lost or destroyed my procurement card. What do I do?

	I am going to be on vacation or sick leave for more than two weeks - what do I need to do?

	I do not have a receipt for one of my purchases. What do I do?

	My supervisor is on annual/sick leave, what do I do with my transaction detail?

	I am changing jobs but my boss wants to keep my credit card so it can be used until they hire a replacement. Is that okay?

	Someone I work with is willing to pick up some items I have ordered with my credit card, is that okay?

	I am questioning a charge on my transaction detail, I am going to hold onto it until it is resolved. Is that okay?

	There is a charge on my transaction detail that I am not familiar with what do I do?

	I am changing jobs but I will report to the same supervisor, can I keep the same credit card?

	We have an employee at a seminar and they need to pay for it immediately and it costs $2,600, can we put it on the credit card?

	I seem to be maxing out on my limits every month. Can anything be done about that?

	Do I need to keep copies of all my receipts?

	There is a credit on my transaction detail, but I have no documentation for it, is that a problem?

	Why can't we charge services?

	I need to register someone for a seminar - is that a service?

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