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Michigan Search Logic Defined
Tips for a Trouble Free Search
Searches may be requested by regular mail, express mail or in-person. Only expedited account customers may request searches via facsimile at (517) 322-5434. Searches conducted through electronic mail or data interchange are currently not available.
When requesting a debtor name search, follow these simple rules to ensure you get the information you need. It is also your responsibility to determine whether a particular financing statement naming a debtor is presently effective. In addition, the Michigan Department of State UCC Office will not correct spelling or other errors. Debtor names will be searched exactly as they were provided.
From the Michigan Administrative Rules, with clarification added in bold-italic:
R 440.510 Search logic*.
Rule 510. Search results are created by applying standardized search logic to the name presented to the filing officer by the person requesting the search. Human judgment does not play a role in determining the results of the search. All of the following provisions are applied to conduct searches:
(1) The number of matches that may be returned in response to the search criteria is not limited.
Unless the customer restricts the search by completing a search option on the UCC11 form (fields 3a-3h), the customer will receive as many search results matching the search request as are contained in the Michigan document management system.
(b) No distinction is made between upper and lower case letters.
Example: "Smith" equals "SMITH" which equals "smith"; "Consumer Company" equals "CONSUMER COMPANY" which equals "consumer company".
(c) Punctuation marks and accents are disregarded.
Example: "Brown, Baxter, and Willis" equals "Brown Baxter and Willis"; "Mary/Jones" equals "MaryJones"; "Rene' " equals "Rene"; "René "equals "Ren".
Note: Foreign characters are not recognized and will be treated as accents. Unrecognized characters include but are not limited to: á, æ, ì, ñ, ô, and ü.
Only the letters A to Z in upper or lower case, the numbers 0, 1, 2, 3, 4, 5, 6, 7, 8, and 9, and the symbol &, in any combination, are considered in conducting the search.
"Wesson and Wesson" equals "Wesson & Wesson"; "Two Men and a Truck" does not equal "2 Men and a Truck"; "Jim" does not equal "James"; "Wm" does not equal "William".
(d) Words and abbreviations at the end of a name that indicate the existence or nature of an organization are disregarded, including, but not limited to, any of the following or abbreviations of the following:
Example: "Watching Over You, Inc." equals "Watching Over You, LLC" equals "Watching Over You Company"; "Acme Manufacturing a Michigan Corporation" does not equal "Acme Manufacturing Corporation".
(e) The word "the" at the beginning of the search criteria is disregarded.
Example: "The White House" equals "White House".
(f) All spaces are disregarded.
Example: "River Walk Mansion" equals "Riverwalkmansion".
(g) For first and middle names of individuals, initials are equated with all names that begin with the initials, and no middle name or initial is equated with all middle names and initials.
(h) After taking the preceding provisions into account to modify the name of the debtor requested to be searched and to modify the names of debtors contained in unlapsed financing statements in the UCC information management system, the search will reveal only names of active debtors that, as modified, exactly match the name requested, as modified.
Note: Search logic is applied to a query in a specific order: First the query text is converted to all upper case. Then punctuation and accents are removed. Next, noise words are removed. After that, "The" is removed from the beginning of the name. And finally, all remaining spaces are removed.
Example 1: Someone asks for a search on "The WKSC, Inc."
It is converted to upper case: THE WKSC, INC.
The punctuation is removed: THE WKSC INC
Noise words are removed: THE WKSC
"The" is removed from the beginning: WKSC
All remaining spaces are removed: WKSC
The system searches for all names matching: WKSC
Example 2: Someone asks for a search on "The W K S C, Inc."
It is converted to upper case: THE W K S C, INC.
The punctuation is removed: THE W K S C INC
Noise words are removed: THE W K
Note: both "S C" and "INC" are noise words.
"The" is removed from the beginning: W K
All remaining spaces are removed: WK
The system searches for all names matching: WK
*Michigan Administrative Rules search logic is based on IACA Model Administrative Rules (MARs) section 503.
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